Tag Archives: last will

How to Choose an Executor for Your Will

man signing last will

How to Choose an Executor for Your Will | NOVAEstateLawyers.com

When you pass away, your executor is the one who will legally tie up any loose ends. They will typically handle of any or all of the following responsibilities:

  • File court documents for the probate process
  • Fulfill the distribution provisions contained in your will for any beneficiaries
  • Pay estate’s final bills, debts, and taxes
  • Notify the government, banks, and creditors of the death
  • Secure any assets for minors or an incapacitated beneficiary if immediate distribution to them cannot be made (commonly with trust provisions or custodial bank account provisions contained in the will)

Choosing an executor is an important decision, and it shouldn’t be taken lightly. This person should be someone with whom you have a strong relationship with and can trust to honor your wishes once you pass.

There are many questions you’ll have as you decide on an executor for your will, some of them obvious and some not. To give you some peace of mind as you make this choice, here are a few things you’ll want to consider.

Who can I trust?

Many believe the most important quality in an executor is financial and legal intelligence. However, no amount of intelligence matters if you’re not sure you can trust someone. Would you have confidence in this person to pay back a large amount of money you loaned them? Are they responsible and make good decisions in their own life? If you have a hard time answering yes, you may need to look elsewhere.

Be sure to appoint someone who is honest and can responsibly hire the right people to take care of your wishes. You need someone who you trust with your life to trust in death.

Do I have to pick family?

While the most obvious choice may be a close loved one, such as your spouse or oldest child, heavily consider if it is the right choice. No matter how strong your relationship, if you have difficulty relying on someone or they aren’t in good financial standing, they may not be the best person to support your needs after you’re gone – and it’s okay not to choose someone because of that.

Another factor in choosing family is age and health. If you don’t have someone in your family who you believe will outlive you or isn’t in good enough health to carry out these responsibilities, than you may want to consider looking outside of family.

What about a third party?

If you’re having a hard time choosing a family member or friend, another option is to appoint a bank, trust, or a professional estate executor to handle your affairs. These are business or legal professionals who will educate and engage you on the steps of executing your will and bring you into the process.

Keep in mind that hiring a professional will incur additional costs and fees: While a family member often takes on the executor role on a volunteer or reimbursement basis, a third party will expect compensation for their services. However, it may be worth the investment if you believe having a neutral party as your executor will keep the peace within your family after you’re gone.

How do I get someone’s approval to name them as my executor?

Whether you chose family or a third party, it’s strongly recommended that you ask their permission before you name them in your will.

If you’re choosing a family member or friend, sit down with them to review your current will and financial status so everything is clear. And as time goes on, continue to update them with any changes so they can stay up to date on your final wishes.

Have more questions about choosing an executor? Consult an experienced estate planning attorney.

Ensuring your affairs will be taken care of after you’re gone can be challenging. An estate planning attorney will review the process with you, discuss your options, and see if the person you have in mind as your executor is truly the best option for you.

The Law Office of Patricia E. Tichenor, P.L.L.C. has nearly two decades of experience helping Virginia residents with their estate planning needs. We’re here to listen and discuss your needs with you to take the next steps.

Contact us to discuss your circumstances so we can help you choose the right executor for your will.

You’ve Been Named as Estate Executor – Now What?

last will and testament document

An Overview of the Virginia Probate Court Process – NOVAEstateLawyers.com

If you’ve been named as executor of your loved one’s estate, you will serve a key role in the probate court process, which is how assets of a deceased individual’s assets that pass through a will reach any named beneficiaries therein.

Probate is necessary to ensure, first, that a decedent’s final debts and expenses are paid, and, second, that the beneficiaries named in the will receive their inheritance. Under court-supervision, an executor is responsible for overseeing this process.

Executorship is a big responsibility, and it can seem especially overwhelming during this already difficult and painful time for you and your loved one’s other living relatives. This step-by-step guide will help you understand the probate court process in Commonwealth of Virginia, including the initial forms to file and how to prepare for your meeting with the probate court clerk.

Note: This guide covers the basic probate process when the decedent (deceased individual) left a valid last will and testament. If your loved one died intestate (without a valid will), you should consult with an experienced probate / estate planning attorney for specific guidance related to your particular matter to understand the probate process for an intestate estate.

1. Determine which court forms you’ll need and where to file them.

With a few exceptions, Virginia’s probate process is controlled by required PDF court forms issued by the Virginia Supreme Court.  Some Circuit Courts also have their own customized, specific forms for their local Court, so it is always smart to contact your local Circuit Court to ask for any specific website address that they may have to link you to their local forms.  In Virginia, Probate Matters are under the supervision of the Circuit Court in the city or county where the decedent resided at the time of his or her death, especially if they owned property in that city or county.  However, if they did not own any real estate and died in a hospital, then there may be grounds to file for probate in the city or county where they died. Each Circuit in Virginia has an arm of its court called a Commissioner of Accounts, who handles the ongoing supervision of the filings with the Court.

If your loved one owned more than one residence in Virginia, you’ll file in the local court of the city in which they last resided. You’ll also need to record a certified copy of the original will in the city or county where their other properties are located.  However, real estate itself does not go through Probate automatically in Virginia, and it is prudent to contact an experienced Probate attorney to determine how to handle any and all real estate of the decedent before you file anything with a local Circuit Court related to the probate process.

After you consult an attorney, to ensure you know the right next steps and what asserts will actually need to be reported to the Circuit Court, you (or your attorney) locate the applicable “Forms for Decedent’s Estate” on the appropriate local Circuit Court’s website needed to begin the qualification process to serve as Executor and prepare for the initial reporting process for the assets that will flow through your loved one’s Probate Estate.

While there are several optional forms you can file (including a waiver of executorship affidavit, if you wish to decline your duties), the most common forms you initially need to prepare are as follows:

  • Probate Information Form
  • List of Heirs
  • Notice Sent to Heirs and Beneficiaries
  • Probate Tax Return Form

You will need to prepare the forms above before your first meeting with the probate clerk at the Circuit Court where you are filing (see Step 2).  Some local Courts, like Fairfax Circuit Court’s Probate Division, will actually help you with all these forms as long as you call them to schedule an appointment with their office.  Appointments can take 2 months or longer to schedule as this Court is one of the busiest in the Commonwealth. This is why it is best to contact the local Probate Clerk of the Circuit Court where you believe you will be filing to ask them about their specific process and how soon you may schedule a qualification meeting with them.

2. Schedule a qualification meeting with the local probate clerk.

Once you have completed the forms from Step 1, you will attend an initial qualification meeting to be sworn in by the Probate Clerk to serve as Executor for the Estate.  You may also need to obtain a bond, if bond has not been waived in the Will or if you are not a resident of Virginia, so make sure you know what is expected of you by the Court before this meeting (see Step 3). You also must bring a valid driver’s license or passport as well as your checkbook to pay any applicable filing fees and initial probate taxes. Once you are qualified, you can then reimburse yourself from the Probate Assets that you will be located, depositing, and managing under a new bank account called a Probate Bank Account.

3. Apply for a probate bond and appoint a local registered agent (if you’re a non-Virginia resident).

If you plan to be the Executor of an estate but are not a resident of Virginia, you must apply for a probate bond, which is local insurance company that guarantees your services Executor.  You’ll also need to appoint a Virginia resident to serve as a local registered agent for you, using a Consent of Non-Resident Fiduciary form.  Sometimes, if you hire a local Virginia attorney to help you, they can agree to serve as your local agent in Virginia for this purpose.  Be aware that if you are a convicted felon or have filed for bankruptcy, you may not qualify for a bond and may also have to resign to serve as the Executor in favor of one of the alternate Executors named in your loved one’s Will.

4. Get a tax identification number from the IRS and set up a probate bank account.

At the end of your initial qualification meeting, the Court will issue you what is known as a Letter of Appointment (once known as Letters Testamentary).  You should obtain at least 6 certified copies of these in addition to the 2 free certified copies given to you by the Court, because you will need to provide them to banks, taxing authorities, and more during your service as Executor.  You will then be able to go to IRS.gov and obtain a tax identification number called an EIN that you will use to open up the Probate Bank Account in which to manage all the cash assets of the Probate Estate.  You cannot open such an account without the EIN.  This account will be used to pay debts and other estate-related expenses. Any remaining money will eventually be transferred to the beneficiaries from this account.

5. Determine whether you need to file additional forms based on the size of your loved one’s estate.

During Step 1, you may learn that the Estate you are handling qualifies for something called Expedited Probate (e.g., you are the sole beneficiary-surviving spouse and Executor, and assets passing to you thru the Will are $25,000 or less in value) or  Small Estate Treatment (e.g., asset involve only bank accounts valued at less than $50,000). If the decedent’s estate does qualify for such treatment, you will be done with Probate. You may simply need to fill out a special affidavit form to complete the court process.

If your loved one died with a larger estate, there will be several more steps and forms to file. At this point, we highly recommend speaking with an experienced estate planning attorney to help you complete the probate court process.

Your attorney can guide you through the remaining steps you’ll need to take as an estate executor and potentially help you reduce probate costs. He or she can also help you fill out the proper forms for your situation and keep the process moving to ensure your loved one’s estate distributions are handled efficiently.

Our law office can help with your probate court matter.

The Law Office of Patricia E. Tichenor, P.L.L.C. been serving the Estate Planning and Probate needs of Northern Virginia families for more than 15 years. Contact us today for guidance on honoring your loved one’s wishes as the executor of their estate.

The Law Office of Patricia E. Tichenor, P.L.L.C.
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